Running an event can be a monumental task, full of logistics, time management, contractor coordination, detailed load in and pack down schedules and more, and that’s before you even think about the guests. With so many elements to think of, many event organisers fail to consider the waste produced by not only the guests during the actual event, but also by the many suppliers, contractors and vendors onsite throughout the entire event duration.
To minimise your environmental impact, and ensure you maintain great relations with your venue operator or owner it’s essential to put in place a detailed waste management plan.
Separating Waste Streams
To maximise your time and ensure your resources are being used efficiently, it is vital that you have a comprehensive waste stream strategy in place before your event. The last thing you want to do is have employees sorting through rubbish to separate recyclables, or worse, putting recyclable or compostable materials into landfill. Avoid large, unnecessary waste issues after your event by implementing well signed, colour coded bin systems for your attendees to do the majority of waste stream separation for you. Take into consideration your front of house and back of house needs, will you need multiple waste stream strategies? What will your staff, suppliers, caterers and contractors need?
Providing waste removal solutions for your food vendors
For special events featuring food trucks and stalls, making sure your vendors have access to safe oil and waste disposal is essential for minimising your environmental footprint and encouraging correct waste management. Often unprepared events will run into issues with vendors disposing oil and other harmful liquids into drainage systems, onto the ground or into general waste bins, harming the environment and contaminating other recyclable materials. Consider providing liquid disposal drums or talk to your events waste consultant to find the solution that fits your event.
Waste removal logistics
Many event organisers understand there will be a big clean up after the event, but forget to put adequate planning into waste management before and during the event. For example, many stall holders produce large quantities of cardboard and packaging waste during set up, and if not properly planned for your bins could quickly fill up before your attendees even arrive. Similarly, another common issue occurs when organisers place portable toilets in areas that are only accessible to waste removal services once the event has been packed down. While you may have carefully estimated where waste facilities will be placed, it’s vital to have a regular servicing and monitoring plan, and to be able to remove waste when it fills.
Talking to the professionals undoubtedly the best way to plan for your waste strategy, and many waste removal providers such as Toxfree will provide event management services including site assessments, monitoring, removal and reporting.